Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
September 15, 2020
 
Today's board meeting was called to order at 8:02 a.m. by President, Dan Thompson.
 
Attendance included: Dan Thompson, Rhonda Wendzel, Dene Hadden, Bob Straits, Mark
Odland, Richard Swanson, Deb Davidson, Bill Roberts, Rosalie Plechaty, Kaileigh Eddy, and Paul Hix.
 
Approval of Agenda
A motion to approve the agenda was made by Paul Hix, seconded by Richard Swanson. Approved.

Approval of Meeting Minutes
A motion to approve the August 18, 2020 board meeting minutes was made by Paul Hix, seconded by
Rosalie Plechaty. Approved.

Grant Report
Fellinlove Farm — This request was tabled, upon a spotlight presentation, from the requester.

South Haven Area Emergency Services - (SHAES) - A motion to donate $250.00 to the Safe Kids
Program for the Water Safety place mat, which would include our Rotary Club logo, was made by Paul
Hix, seconded by Mark Odland. Approved.

Michigan Maritime Museum — A motion to donate $250.00 was made by Bob Straits, seconded by
Rosalie Plechaty. Approved. Dan Thompson abstained from voting on this grant request.

Southwest Michigan Land Conservancy - A motion to approve this request was not received by the
Board.

Secretary's Report
No report at this time.

Treasurer's Report
Club Account - $ 15,718.05 Balance as of August 31, 2020
Project Account - $ 42,323.55 Balance as of September 5,2020
A motion to approve the Treasurer's Report, as presented, was made by Paul Hix, seconded by Richard
Swanson. Approved.
 
President's Report
New Member Application
The Membership Application for Angelica R Gallegos-Dickerson has been received. Paul Hix will
reach out to Angelica and discuss the expectations of becoming a member of our club.
Angelica's Classification is Non-Profit Management and her Sponsor is Rosalie Plechaty.

Ministerial Association Representative
Jeffrey Dick is in the process of completing an application for membership. Jeffrey would be the
Representative for the Ministerial Association. Dan will bring the application before the board once it
has been completed/received.

Facebook Discussion
Mark Odland will provide a spotlight presentation, in the future, outlining the value of this service for
our club.

New Member Orientation — Rough Draft
Bill Roberts provided the New Member Orientation. The draft is being developed by the
Membership Committee.

Meal Discussion
Dan Thompson will be sending out a "Survey Monkey" regarding breakfast options. The survey will
have a 'deadline' date to be completed by. Dan will present the results of the survey to the
Membership Committee for discussion.

Three (3) breakfast options will be offered, with the price for each option included.

Meeting Format
Prior to the start of our regular Tuesday morning meeting there will be a fifteen (15) minute session
(6:45 a.m. - 7:00 a.m.) for any members who want to know more about the club rituals or for anyone
who just wants to talk and get to know each other. One of the goals of our club is for members to feel
included and welcomed. This is a great opportunity to get to know each other. Kaileigh Eddy will be
hosting this meeting.

Agenda
Items on pages 3 and 4 of the agenda were tabled until the October Board Meeting.

Adjournment
The board meeting was adjourned by President, Dan Thompson, at 9:10 a.m.

Respectfully submitted by:
Rhonda Wendzel
Secretary
Rotary Club of South Haven
 
 
August 18, 2020
Today's board meeting was called to order at 7:46 a.m. by President, Dan Thompson. Members in
attendance included, Dart Thompson, Rhonda Wendzel, Paul Hix, Kaileigh Eddy, Bill Roberts, Bob
Straits, Rosalie Plechaty, Dene Hadden, Deb Davidson, Mark Odland, Marty Graber, and Art Ayers.
Approval of Agenda
A motion to approve the agenda was made by Paul Hix, seconded by. Bill Roberts. Approved.
Approval of Board Meeting Minutes
A motion to approve the' July 14,2020 board meeting minutes was made by Paul Hix, seconded by
Rosalie Plechaty. Approved.
Grant Report
Further discussion, on the grant requests that have been received, will be discussed at the September
board meeting.
Secretary's Report
No report at this time.
Treasurer's Report
Balances as of July 31, 2020
Club Account - $15,99LI5
Project Account - $41,077.80
A motion to approve the Treasurer's Report, as presented, was made by Mark Odland, seconded by
Rosalie Plechaty. Approved.
President's Report
Virtual Fundraiser
The virtual fundraiser was successful! The fundraiser generated funds, in excess, of $11 ,000.00.
Expenses for this event were very minimal.
Membership Committee
The membership committee will resume meeting every two (2) weeks.
Meetings - New Venue Selection
At this time we do not have a date set for 'in person' meetings. However, when that opportunity arises
we are looking at our new venue to be located at Peace Lutheran Church. Dan has reached out to a
member of club to be the liaison between. our club and the church. Dan is waiting to hear if this
Rotarian will accept this positioIl;. The board will have a further discussion, regarding .our proposed
new venue, at the September board meeting.
1
President's Report - Continued
Kenya Project Discussion
Attached, please find the handout provided by Art Ayers regarding the Kenya Project.
The goal is to raise $75,000.00 for this project, that would provide filtered hospital rainwater and
outpatient bathrooms.
Art Ayers has reached out for support of this project to Rotary clubs within our District 6360, without
much success. However, he is not stopping here! Art will be hosting a discussion regarding this
project on Wednesday, August 19,2020 at the East Lansing Rotary Club and is also meeting with
another club on August 31, 2020.
A commitment of $15,000.00 from Dr. Marty Graber, and commitments of $5,000.00 each from the
Millimani Rotary Club in Nairobi, and the Lake Chelan Rotary Club from the state of Washington have
been received towards this project goal.
Our South Haven Rotary Club had previously committed to donating $5,000.00 towards this project.
A motion to reaffirm our dub's $5,000.00 commitment, and also request the support of our club
membership towards this project, was made by Mark Odland, seconded by Bob Straits. Approved.
A "Memorandum o/Understanding" is required to be signed by President, Dan Thompson, for this
project to proceed. A discussion will be held at the September board meeting for Board consideration.
District Raffle
This year's raffle will not include physical tickets, as in past years.
Our club has been allocated forty two (42) 'numbers'instead. The cost per 'number' is $25.00.
Members can write a check, payable to the South Haven Rotary Club, for $25.00 for each 'number' that
they wish to purchase. Multiple 'numbers' may be purchased; there is not a limit restriction on how
many 'numbers' a member can purchase. Submit all checks by mail to: South Haven Rotary Club
PO Box 24 South Haven, MI 49090 Please notate on the memo line of your check that the funds
are designated for the District Raffle and for who's behalf - (ex. Your name, your daughter's name, etc)
Any questions, please contact Treasurer, Bob Straits. Our club will then issue one (l) check in the
amount of $1,050.00.
Insurance
Rotary International does not cover COVID-19 related issues.
Survey Results
The recommendations received from the survey will be submitted to the the Membership Committee.
One (1) significent comment received from the survey was making new members feel welcomed and
engaged in our club/projects.
2
Open Positions
Our club is currently seeking members to fill the following positions:
Vice President
Membership Committee Chairman
Awards Committee Chairman
Club Treasurer
Any interested candidates should contact President, Dan Thompson.
Old Business
Bronson Hospital History Wall
Our club previously approved a $2,000.00 donation towards the Bronson Hospital History Wall. We
also received a matching grant from Rotary International and the hospital, in the amount of $2,000.00
respectively. Once the project has been completed we will request the funds from Rotary
International.
A grant, from the Karl Sandelin District fund, was previously approved in the amount of $4,000.00.
Mark Odland has submitted the request for these funds.
New Business
None at this time.
Adjournment
A motion to adjourn was made by Paul Hix, seconded by Bill Roberts. Approved
The meeting adjourned at 9:02 a.m.
A SPECIAL thank you to Bob Straits for taking the remainder of the meeting notes so that I could
attend my Employer Zoom meeting that was scheduled at 8:30 a.m. today.
Respectfully submitted by:
Rhonda Wendzel, Secretary
July 14, 2020

Today's board meeting was held virtually through Zoom. 

The meeting was called to order by President, Dan Thompson at 8:07 a.m. Those in attendance . included, President, Dan Thompson, Bob Straits, Deb Davidson, Dene Hadden, Kaileigh Eddy, Mark Odland, Paul Hix, Rosalie Plechaty, and Rhonda Wendzel. 

Approval of Agenda A motion to approve the agenda was made by Mark Odland, seconded by Dene Hadden. Approved. 

Board Meeting Approval A motion to approve the June 9, 2020 board meeting minutes was made by Bob Straits, seconded by Rosalie Plechaty. Approved. 

Grant Report - Dan Thompson There were not any grant requests at this time. 

Deb Davidson will be the new Grant Coordinator. Thank you, Deb, for volunteering for this positiol). Also, many thanks to Tom Renner, for his service as Grant Coordinator, over the past several years. 

Secretary's Report - Rhonda Wendzel There was nothing to report at this time. 

Treasurer's Report- Bob Straits Balances as of June 30, 2020: 

Project Account - $ 58,701.27 

Club Account $ 12,190.00 

Amotion to approve the Treasurer's Report, as presented, was made by Dene Hadden, seconded by Mark Odland. Approved. 

President's Report - Dan Thompson Virtual Fundraiser Our club's 'virtual' fundraiser will be held on Sunday, August 9,2020. Committee members include, DanThompson, Rosalie Plechaty, Mary Sue Lyon, Steve Miles, and Tom Renner. If you are interested in being on this committee please contact Dan or Rosalie.

The committee is recruiting talent for this event. Some of the talent highlights include our very own, Rotary Comedian, Bob Copping, and the South Haven Robotics Team, The committee is waiting to hear back from the South Haven History Club/Julie Sheppard. The committee is also looking for a 'seasoned' Rotarian an4 a 'new' Rotarian to share their thoughts on what Rotary means to them. Talent is open to Rotarian members first, and then the committee will seek opportunities from the outside, if necessary. Please reach out to any committee member is you are interested in sharing your talent(s) at this event. 

Our club has established a merchant services account through 'Paya', which will allow us to accept on-line donations. This service will also be available at our fundraiseI'. In the near future, our club members will also be able to pay their membership dues, on- line, through this service. Dan is checking to see if this site has an option to add the processing fees to our dues. 

A donation of 150 pints of blueberries (DeGrandchamp Farms), and 200 boxes of pancake mix, has been received for our fundraising event. A slogan will be attached to the pancake mix - "We couldn't make breakfast for you this year so you can make it for yourself at home. But, we will be back next year!" 

Facebook Our Rotary Club members, and their friends, are encouraged to 'like' our club's Facebook page. 

Membership Committee Report Our Membership Committee recently attended a virtual meeting with the Charlotte, MI satellite club. Their satellite club is ran independently and has their own Officers and rules. The satellite club is the smaller of their two (2) clubs. The Chairperson of the satellite club and the President of the larger club work together. 

Our South Haven Rotary Club by-laws state that we can establish a satellite club, as another option for our club. President, Dan Thompson, will support the creation of a satellite club if our club wants to form one. Dan is looking for someone to take this leadership role. 

The membership committee will meet again on Thursday, July 16, 2020. 

Meetings Field Trip OnTuesday, July 28, 2020, we are scheduled for a 'field trip' at Lake Arvesta. Brian deBest will host this eventfor our club. The event will be outdoors, with social distancing and masks required. Food will not be served. This meeting is strictly voluntary, so if you are not comfortable attending it is truly understandable. 

Picnic The annual club picnic that was scheduled for Tuesday, August 18, 2020, has been canceled.

Meeting In Person At this time our club will continue to host our weekly meetings, virtually, through Zoom. We do not have.any plans to meet in person in the near future, but will revisit this topic at our September board meeting. 

Virtual Meeting - Invites/Membership Increase Mark Odland and Dan Thompson are in the process of recruiting two (2) new members to our club. 

New Venue Discussion Bill Roberts provided the attached handout regarding his research for a new venue for our club. The two (2) locations he was researching were Peace Lutheran Church and the South Haven Moose Lodge. 

Please Note: The name and location of the venues (Item 1) listed on the handout should be switched. Items 2 - 12 are correct, once the 'Name and Location of the venue' (Item 1) have been switched. A big thank you to Bill Roberts, for taking the time and effort to contact the administration from these venues, and putting this comparison chart together so that we can make the best choice for our club. ' 

The board recommended, based on the comparison between the two (2) venues, that Peace Lutheran Church would be the best option for our club. A motion to negotiate and finalize a decision with Pastor Travis of Peace Lutheran Church was made by Paul Hix, seconded by Mark Odland. Approved. 

Due to time restraints the remaining topics listed on Page 2 of the agenda were tabled until the August board meeting. 

Adjournment A motion to adjourn was made by Dene Hadden, seconded by Mark Odland. Approved. Today's board meeting adjourned at 9:04 a.m. 

Respectfully submitted by: 

Rhonda Wendzel Secretary Rotary Club of South Haven 

June 9, 2020
 

Today's board meeting was called to order at 8:07 a.m. by President, Mark Odland. Those in attendance included, Mark Odland, Rhonda Wendzel, Paul Hix, Dene Hadden, Dan Thompson, Rosalie Plechaty, Richard Swanson, Kaileigh Eddy, Bob Straits, Tom Renner, Bill Roberts, and Steve Larsen. 

Approval of Agenda The agenda was approved by all board members. 

Approval of Board Meeting Minutes A motion to approve the May J2, 2020 Board meeting minutes was made by Paul Hix, seconded by Bob Straits. Approved. 

Grant Reports The updated Grant Report, dated June 8, 2020, is attached: 

The following two (2) Grant requests were received: 

South Haven Scott Club Michigan Maritime Museum 

Both of these requests were not approved by the Board. The requests were for their General Annual Appeal, and were not 'project' based requests. 

A $2,000.00 Rotary District Grant was received for the We Care INC Food Pantry. There is not a 'matching' grant requested of our club. 

A donation was approved earlier for the Arbor Day tree planting; which has been on hold. Tom Renner will send out an announcement soon for the date, time, and location, of this tree planting. 

Secretary's Report None at this time. 

Treasurer's Report Balances as of May 31, 2020: 

Club Account - Project Account ,- 

$ 19,550.92 $10,560.07 

A motion to approve the Treasurer's Report, as presented, was made by Richard Swanson, seconded by Paul Hix. Approved.
 

President's Report Mark Odland extended a special THANK YOU, at today's meeting, to Tom Renner. Tom Renner joined our club in 2013 and has been an amazing leader. He has been involved in many activities that our club supports and has been a social image for our club. Tom is a Past President of our club and is also stepping down as a Board Member and Grants Committee Chairman. He wants to give other Rotarians an opportunity to serve on the board and head committees. If you interested in becoming the Grant Committee Chairman, please reach out to Dan Thompson. Thank you, Tom, for all that you've done for our club. 

Mark also extended a special THANK YOU, at today's meeting, to Steve Larsen. Steve is a Past President of our club and was instrumental in starting the Rotary Club Educational Fundraiser; which has continued for several years. Steve is also stepping down as a Board Member. 

Dan Thompson also thanked Tom Renner, for encouraging him to become a South Haven Rotary Club member. 

President Elect Report Pancake Brealifast The pancake breakfast, scheduled for Sunday, August 9, 2020 has been canceled. Please note, that the pancake breakfast held at the South Haven airport is a Township event, but it was not a decision made by the Township to not host this event. 

A motion, made by Dene Hadden, seconded by Rosalie Plechaty, was to replace the Blueberry Pancake breakfast with other activities and fundraising events for social interaction, in a safe manner. Approved. The Activity Committee is looking into other options. 

Club Venue Our club is growing and we are outgrowing our space at the Bronson South Haven Wellness Center. We are currently looking at other venues to serve our needs. A final decision for our new meeting location has not been made. See attachment regarding Meeting Venue Search Results. 

After a brief discussion, amongst the Board, a motion was made by Paul Hix, seconded by Dene Hadden, that Bill Roberts will continue to evaluate the Moose Lodge and Peace Lutheran Church as possible candidates for our meeting venue. Approved. Bill will report back to the Board after his evaluation has been completed. 

Membership Committee Update The Membership Committee meets every two (2) weeks. When there is an item that requires Board attention it will be added to the monthly board meeting agenda for discussion. The Membership Committee consists of the following Rotarians: Bill Roberts, Sue Duvall, Rosalie Plechaty, Paul Hix, Kaileigh Eddy, and Dan Thompson. 

Activity Committee The Activity Committee consists of the following Rotarians: Don Hodgman, Larry Wittkop, Tony Martorano, Jim Bradford, Rosalie Plechaty, and Jerry Gruber. The committee met on May 26, 2020. Please find attached, the committees recommendations for fundraising activities.
 

Meetings Rotarian, John Hamilton, is responsible for ouf speaker on Tuesday, July 28, 2020. He is inquiring if a 'field trip' would be acceptable tohave, as Brian DeBest would be willing to host a 'field trip'ofhis new development at Lake Arvesta. 

After board discussion, it was decided that a 'field trip' would be acceptable and Rotarians. would be required to practice social distancing and wear a mask at this event. Food would not be . provided/served; This meeting is 'optional' for members to attend. 

Club Picnic Rotarian, Jerry Portman, has offered to hosta dub picnic at his farm in Paw Paw. This topic was tabled attoday's meeting, and will be added to the August board meeting agenda. 

Awards Plan The Educator of the Year Award, Citizen of the Year, and Rotarian of the Year awards will be presented as soon as the engraved plaques. have arrived. Rhonda plac.ed the orders for the award plaques, from Russell-Hampton Company, on May20, 2020. Bob Straits commented that the company has been backlogged on getting the awards out. . 

Board Member"Reports No~dditional reports were presented attoday'sboardmeeting. 

Old Business There was not any old business to discuss at today's board meeting. 

New Business. Amotion was made by Rosalie Plechaty, seconded byRichard Swanson, to make a donation, in the amount of $500.00, to Peace Lutheran Church. Approved. The donation was made, for the use of their building, where we store our two (2) Rotary Club trailers. 

Adjournment A motion to adjourn was made by Richard Swanson, seconded by Dene Hadden. Approved. The meeting adjourned at9:25 am. 

Today was the last Board meeting that Mark Odland will conduct, as President. Thank you for dedication, devotion, organization; and leadership in serving as our club President for the last two (2) years. We appreciate YOU! Mark will remain on the Board as the Immediate Past President beginning July 1,2020; 

Respectfully submitted by: 

Rhonda Wendzel Secretary Rotary Club of South Haven