Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
Tuesday, July 10, 2018
 

Today's board meeting was called to order by President Mark Odland at 8:04 a.m.

 

Those in attendance included, Mark Odland, Paul Hix, Tom Renner, Rhonda Wendzel, Steve Larsen, Dan Thompson, and Bob Straits.

 

Approval of Agenda

A motion to approve the agenda, as presented, was made by Paul Hix, seconded by Tom Renner.   Approved.

 

Board Meeting Minutes

A motion to approve the June 12, 2018 board meeting minutes was made by Paul Hix, seconded by Bob Straits.  Approved.

 

President's Report – Mark Odland

Focus for 2018-2019

Three (3) main items to focus on include:

*  Membership – Growth and retention of membership

*  Communication

*  Grants

 

Board/Member Assignments

Dan Thompson -  Club Recognition Awards

                            Rotarian of the Year, Citizen of the Year, Educator of the Year, Golden Trowel Award

                            and Rotary Hero Award

 

Tom Renner -  Grants - Webmaster

 

Art Ayers -  Chaplain of the South Haven Rotary Club

 

Paul Hix – Chairman of the Membership Committee

Mark Odland has assigned a task force to help recruit and retain current members.  Dan Thompson and Steve Larsen will serve on this task force.

 

Dene Hadden has requested to step away from Co-Chairing our major fundraiser – Lake Michigan College – South Haven Campus and the South Haven Public Schools Foundation.   Steve Larsen has been asked by President, Mark Odland, to Chair this event. Steve will make a decision soon as to whether he will accept this responsibility.

 

Scott Mark – Silent Auction   (Major Fundraising Event)
 

District Grant Update

Our club applied for a District Grant in the amount of $2,500.00.   The grant request was to provide a Rotary kiosk sign, with a roof on it, at Pilgrim Haven.  The kiosk would consist of a map of the trails, wildlife found at the sight, park rules, etc.  Our club was approved at the District level for $1,700.00. The request now moves on for final approval from Rotary International.  

 

District Foundation Grant

Our club has not heard anything at this time as to whether we were approved for our grant request.

(South Haven Public Schools – Athletic Board)

 

Corporate Memberships

Mark Odland is requesting that the following organizations be converted to “Corporate” Memberships:

South Haven Public Schools

Lake Michigan College

South Haven Public Library

 

Mark Odland will reach out to the prospective members at each of these establishments.  If he receives a commitment (attendance, financial commitment, and service) from them that they are going to be engaged, he will offer to make them a corporate membership.  

 

Paul Harris Recognition

A member of our club has requested to make Dr. Paul Wahby of South Haven, a Paul Harris Fellow.  Dr. Wahby has made a huge contribution to our community. A discussion was held amongst the board and all board members were in favor of the recognizing Dr. Wahby as a Paul Harris Fellow.

 

Open Board Seat

Due to the resignation of Dorothy Lockwood, there is a vacancy that needs to be filled on the board.  Please contact President Mark Odland if you are interested in serving on the board.

 

Secretary's Report – Rhonda Wendzel

Rhonda Wendzel will be attending a meeting on July 12, 2018 with the staff from the South Haven Visitor's Bureau.  Their discussion will focus on our club's upcoming fundraising event, Haven Harvest. This year's event will be held on Saturday, October 20, 2018.   Volunteers from our club will be needed. More information to follow.

 

Treasurer's Report – Bob Straits

Bob Straits provided the Treasurer's report as of June 30, 2018.

 

Club Account -       $ 10,041.10 Project Account -   $ 5,408.30

 

A motion to approve the Treasurer's report, as presented, was made by Tom Renner, seconded by Paul Hix.   Approved.

 

Preliminary Budget – 2018 - 2019

The Preliminary Budget for the 2018 – 2019 Rotary year is attached.   

A motion to approve the preliminary budget, as presented, was made by Paul Hix, seconded by Tom Renner.   Approved.

 

Signatories on Checking/Savings/Investments Accounts

The South Haven Rotary Club Charities account is held at Chemical Bank.   The current signers on the account are Dene Hadden, Donald Hixson, Wayland (Korky) D Ingersoll, Jr.,  Dorothy Lockwood, and Rhonda Wendzel.

 

A motion to remove all current signers, except for Rhonda Wendzel, and add Bob Straits as a signatory to the account, was made by Tom Renner, seconded by Paul Hix.   Approved.

 

The South Haven Rotary Club, (Project and Club accounts), are held at Sturgis Bank & Trust Company.  

The current signers on both of these accounts are Bob Straits, Rhonda Wendzel, James Davis, Tom Rummel, Dorothy Lockwood, and Art Ayers.

 

A motion to remove Dorothy Lockwood and Art Ayers as signers from both of these accounts, and leave the remaining signers on the Club and Project Accounts was made by Paul Hix, seconded by Tom Renner.   Approved.

 

Rhonda will oversee that the changes are made to these accounts.

 

Grant Report and Requests – Tom Renner

Five (5) grant requests were discussed at today’s board meeting.

Warner Camp

This grant request was tabled at the May, 2018 board meeting.   

A motion to contribute $300.00 was made by Tom Renner, seconded by Steve Larsen.  Approved.

The donation will be used for scholarships for local children to attend camp.

 

Riverfront Concert Series

A motion to contribute $250.00 was made by Paul Hix, seconded by Steve Larsen.   Approved.

 

Hospital Hospitality House

A motion to contribute $250.00 was made by Steve Larsen, seconded by Paul Hix.   Approved.

 

Be the Match  -Bone Marrow Transplant

A motion to contribute $500.00 was made by Steve Larsen, seconded by Bob Straits.   Approved.

 

Rotary International -The Rotary Rose Parade Float Committee, Inc.

A motion to contribute $100.00 was made by Paul Hix, seconded by Steve Larsen.   Approved.

 

Board Member Reports

Two (2) prospective members were approved by the board for membership at today’s meeting.

A motion to accept Tom Noverr and Steve Miles as new members to our club was made by Bob Straits, seconded by Steve Larsen.  Approved.

 

Old Business

There was not any old business to discuss at this meeting.

 

New Business

Golf Tournament Proposal

Steve Larsen and Dan Thompson hosted the South Haven Rotary Club golf outing on June 26, 2018.

$410.00 was raised and donated to We Care, INC.     Great Job!

 

Steve and Dan would like to take the golf outing to another level.    Dan will be a ‘spotlight’ speaker at our club meeting in the near future and will share with the entire club membership the thoughts/ideas that Steve and himself have in mind in an effort to raise more funds to benefit We Care, INC.

 

Political Candidate Requests

Tuesday, September 18, 2018 has been designated as ‘Political Candidates Day’

 

Any member of our club can invite a political candidate, who is running for an elected office, to speak at our club meeting on this date.  Each candidate will be allowed approximately five (5) minutes to speak to our club membership. Please inform President, Mark Odland, of the candidate(s) you have invited to be a speaker.

 

A political candidate is welcome to attend a Rotary club meeting as a ‘guest’ (not speaker) anytime.

However, they will not be allowed to do any campaigning as a ‘guest’.  .  If they would like to speak to our club membership, Tuesday, September 18, 2018, is the date that has been established for this purpose.

 

Adjournment

A motion to adjourn the meeting was made by Bob Straits, seconded by Tom Renner.   Approved.

The meeting adjourned at 9:14 a.m.

 

Respectfully submitted by:

 

Rhonda Wendzel

Secretary

Tuesday, June 12, 2018

Tom Renner called his last board meeting as President to order at 8:05 a.m.    Those in attendance included, Dene Hadden, Paul Hix, Steve Larsen, Scott Mark, Mark Odland, Tom Renner, and Rhonda Wendzel.  

 

Additions to Agenda

None

 

Board Meeting Minutes

A motion to approve the May 8, 2018 board meeting minutes was made by Paul Hix, seconded by Scott Mark.   Approved.

 

President's Report – Tom Renner

A display, created by President, Tom Renner will be on sight at the Riverfront Concert on Thursday, June 28, 2018.  Rotary Club member's presence at this event is encouraged.

 

Jim McCloughan will be receiving a Paul Harris Award from our Rotary Club at our Induction Dinner scheduled for Tuesday, June 26, 2018.  Steve Larsen and Dene Hadden will be presenting the award.

 

Tom announced that the Chamber of Commerce held their annual dinner and awards banquet on Thursday, June 7, 2018.   The awards listed below were presented to our fellow Rotarians:

 

2017 Established Business of the Year  - Hardt Insurance - Tom Rummel

 

2017 Volunteer of the Year – Rhonda Wendzel

 

President -Elect Report – Mark Odland

Mark Odland has recently reached out to fellow Rotarian, Daniel (Dan)Thompson, on becoming our club's Vice President.    Dan has agreed to this position.

 

A motion to elect Dan Thompson as of club's Vice President was made by Mark Odland, seconded by Steve Larsen.   Approved. Dan’s tenure as President will be from July 1, 2020 – June 30, 2021.

 

Secretary's Report – Rhonda Wendzel

Rhonda wanted to remind everyone that our annual golf outing and Induction Dinner will be held on Tuesday, June 26, 2018 at Hawkshead Restaurant and Inn.    Cocktail/Social Hour begins at 6:00 p.m., followed by dinner at 7:00 p.m. $32.00 per person. An invitation/menu has been distributed at the last two (2) meetings, and is also attached.   PLEASE RSVP by completing the sign up sheet that is being passed around at our regularly scheduled Tuesday morning meetings or by e mail to Rhonda –

rwendzel @sturgisbank.com       Deadline to register is Tuesday, June 19, 2018.

 

Interested in golfing?  Please contact Dan Thompson at 845 664 0178 or Steve Larsen at 269 214 1911.

 

Treasurer's Report – Bob Straits

Bob Straits provided all board members, via e mail, with a copy of the Treasurer’s Report.   Balances as of May 31, 2018:

 

CLUB ACCOUNT -       $ 11,919.91

PROJECT ACCOUNT - $  9,713.07

 

Please make note that $30,000.00 was withdrawn from the Project Account and invested into Certificate of Deposits (COD) at Chemical Bank.

 

A motion to accept the Treasurer's Report, as presented, was made by Rhonda Wendzel, seconded by Paul Hix.   Approved.

 

Grant Report and Requests

A grant request was received from the City of South Haven regarding the “Light up the Lake” Fireworks Celebration.

 

A motion to donate $500.00 was made by Paul Hix, seconded by Mark Odland.  Approved.

 

District Grant/District Foundation Grant

The grant applications have been submitted for both of these types of grants.  We are patiently waiting for the results! Remember, “Good things come to those who wait.”    “Great things come to those who really go for it”. Thank you to Tom Renner and Mark Odland for completing the grant applications.

 

Board Members Committee Reports

Youth Programs – Dene Hadden

Currently the Key Club (which is part of the Kiwanis Club)  is involved in the South Haven Public School system. Dene Hadden has reached out to Glen Cowles from the Kiwanis Club to see if he has any possible candidates he can refer to our club to attend the leadership camps that Rotary offers.   

 

Dene would also like to meet with Glen to talk about what the Key Club is and discover what exactly the Key Club does.  Some thoughts for discussion include:

Are the Rotaract Club and the Key Club similar organizations?  

Does the school system currently have a teacher advocate for the Key Club or is there a need for a mentor outside of the school system?   Programs within the school seem to work best if there is someone in the school system on a day to day basis to work with the students.

 

Recognitions – Scott Mark

The recipients of the Community Service Award and the Rotarian of the Year award will be announced and presented at the Induction Dinner on Tuesday, June 26, 2018.  

 

Golden Trowel Award-  The application deadline for this award is September 1, 2018.     Scott Mark will provide more information regarding this award to the entire membership in the very near future.

 

Board Members Committee Reports – Continued

 

Membership  - Paul Hix

Scott Mark informed the Board today that he has provided Doug Landers with an application for membership to our club.    Scott will also be providing an application for membership to the Assistant Manager at Dunham’s Sports.

 

Today’s guest at our regular club meeting, Tom Noveer , was also given an application for membership.   Tom is the guest of Don Kitchin.

 

Old Business

A motion to donate $2,000.00 to METAD (Medical, Education, Training & Development), towards the   purchase of X-Ray related equipment, was made by Steve Larsen, seconded by Paul Hix. Approved.

 

METAD is the organization the works directly with Marty Graber and his work in Kenya.

 

New Business

A HUGE THANK YOU goes out to Scott Mark!  Today was Scott Mark’s last board meeting for the Rotary year 2017 – 2018.   We appreciate your service on the board and look forward to your return to the board in the near future.    Scott is not leaving us; he will continue to be a part of our club membership.

 

A HUGE THANK YOU also goes out to President, Tom Renner.    It has been a pleasure working with you on the Board as well.   Tom will remain on the board as Immediate Past President.

 

Adjournment

A motion to adjourn was made by Paul Hix, seconded by Mark Odland.   Approved. Today’s meeting adjourned at 8:47 a.m.
 

Respectfully submitted by

Rhonda Wendzel, Secretary

Tuesday, May 15, 2018 (Special Board Meeting)
Today's special board meeting was called to order at 8:05 a.m. by President, Tom Renner. Board
members in attendance included, Tom Renner, Dorothy Lockwood, Mark Odland, Paul Hix, Bob
Straits, and Scott Mark. Board members, Dene Hadden and Rhonda Wendzel joined the meeting a
littler later, as they were attending another meeting (Recognition Committee) being held at the same
time.

District Grant
Previously the Board had agreed on applying for a District Grant, for the project in Kenya that our
fellow Rotarian, Marty Graber, is involved in. The Kenya project is not going to fall within the
requirements of the District Grant guidelines.

Pilgrim Haven
Currently, there is not any signage at Pilgrim Haven. A motion was made by Mark Odland to support
the concept of signage (animal life, history of the park, etc) for Pilgrim Haven in the amount of
$2,500.00. Our club will also apply for a District Grant in the amount of $2,5000.00 to support the
signage. The motion was supported by Paul Hix. Approved. The deadline to submit the grant
application is May 31, 2018.

Pancake Breakfast
A discussion was held by board members to possibly increase the cost of the adult pancake
breakfast price from $8.00 to $9.00. In the past, one of our former Rotarians was graciously taking
care of the trash removal from our pancake breakfasts. Our club will now be responsible for the
removal of the trash. Due to this added expense, this was one of the reasons a price increase was
suggested.

Dorothy made a motion that we leave the price ($8.00) the same for this year and felt that the pancake
breakfast is more than just about raising money; it is also about exposure and service to our community.
The motion was supported by Paul Hix. Approved.

Board Member Attendance
Board Members Dene Hadden and Rhonda Wendzel joined the meeting at 8:15 a.m.
Adjournment

A motion to adjourn the meeting was made by Paul Hix, seconded by Dorothy Lockwood. Approved.
The meeting adjourned at 8:19 a.m.
A huge THANK YOU, from Rhonda, to Bob Straits for taking the minutes for this meeting.
 
 
Tuesday, May 8, 2018
 
Today's board meeting was called to order by President, Tom Renner, at 8:05 a.m. Those in attendance included, Tom Renner, Art Ayers, Dene Hadden, Paul Hix, Steve Larsen, Dorothy Lockwood, Scott
Mark, Mark Odland, Bob Straits, and Rhonda Wendzel.

Additions to Agenda
Auto Show at Fly – In

Board Meeting Minutes
A motion to approve the April 10, 2018 board meeting minutes was made by Paul Hix, seconded by
Bob Straits. Approved

Treasurer's Report
Treasurer, Bob Straits, provided the balances in the accounts as of April 30, 2018.
Project Account - $40,733.07 Club Account - $13,083.69
A motion to approve the Treasurer's Report, as presented, was made by Paul Hix, seconded by Dorothy Lockwood. Approved
The Finance Committee met and their recommendation is to invest $30,000.00 from the Project
Account into layered Certificate of Deposits. A motion to invest $30,000.00 into layered Certificate of
Deposits was made by Paul Hix, seconded by Mark Odland. Approved

Grant Report and Requests
South Haven High School Orchestra
A motion to make a donation to the High School Orchestra, in the amount of $300.00, was made by
Bob Straits, seconded by Dene Hadden. Approved. The South Haven High School Orchestra
performed at our club's recent fundraiser on Saturday, April 28, 2018. The contribution will be made from the South Haven Rotary Club Charities Account.
 
Van Buren County Continuum of Care
A motion to contribute $200.00 to this organization was made by Bob Straits, seconded by Paul Hix.
Approved.

Van Buren County Domestic Violence Coalition
A motion to contribute $250.00 to this organization was made by Bob Straits, seconded by Paul Hix.
Approved.

South Haven Center for the Arts
A motion to contribute $500.00 to this organization, payable after July 1, 2018, was made by Art Ayers,
seconded by Steve Larsen. Approved.
 
Warner Memorial Camp
A motion to table this request until the new Rotary Club calendar year (July 1, 2018 - June 30, 2019)
was made by Bob Straits, seconded by Art Ayers. Approved.

South Haven High School History Club
A motion to contribute $500.00 to this organization was made by Steve Larsen, seconded by Dene
Hadden. Approved.

Board Members Committee Reports
Youth Programs – Dene Hadden

Jackson Kovach will be attending the World Affairs Seminar
 
Recognitions – Scott Mark
Scott Mark is collecting nomination forms for both the Rotarian of the Year Award and the Community
Service Award. Please have your nomination forms submitted to Scott Mark no later than Tuesday,
May 15, 2018. Both committees will be meeting after the regularly scheduled Tuesday morning
meeting on May 15, 2018 to choose the recipient of these awards. If you were previously chosen
as the “Rotarian of the Year” please plan on attending this meeting.

Membership – Paul Hix
We are always looking for new members!
Scott Mark is dropping off membership packets to Mike Johnson, (South Haven Chevrolet), Doug
Landers (Wolverine Hardware), and another prospective member from Dunham Sports.
 
Old Business
District Grants

Tom Renner is currently completing the grant application for the District Foundation Grant, (South
Haven High School project) and Mark Odland is currently completing the grant application for the
District Grant (Kenya project) The grant application deadline for these two (2) grants is quickly
approaching.

Evaluation of Education Fundraiser
The overall feedback regarding the recent fundraiser was “GOOD”. Dene Hadden would appreciate
any comments or thoughts regarding the recent fundraiser that was held on Saturday, April 28, 2018.
This year.'s event was structured a little differently, so any feedback (positive or negative) is greatly
appreciated so that we can plan for future events.

New Business
Our Tuesday morning meeting scheduled for June 5, 2018 will be held at Peach Lutheran Church. The
room that we currently meet in at the South Haven Wellness Center will not be available on this date.
Same time, just different location!!
 
Fourth of July Parade Organizational Meeting
There will be an organizational meeting held on Wednesday, May 16, 2018 at City Hall. Meeting
begins at 10:00 a.m. Sharp! All Rotarians are encouraged to attend!

Auto Show at Fly-In
Our South Haven Rotary Club is seeking further leadership for the annual car show. The event is
hosted during the pancake breakfast held at the South Haven airport. This year's event will take place
on Sunday, August 12, 2018. Anyone interested in becoming the Chairman of this event is asked to
contact President, Tom Renner.

Adjournment
A motion to adjourn was made by Bob Straits, seconded by Mark Odland. Approved. The meeting
adjourned at 9:03 a.m.
Respectfully submitted by:
Rhonda Wendzel, Secretary