Rotary Club of
South Haven, Michigan

"Rotary Serving Humanity"

Board of Directors Minutes

Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
TUESDAY, SEPTEMBER 12, 2017

Today's board meeting was called to order by President, Tom Renner, at 8:07 a.m. Those in attendance
included, President, Tom Renner, Scott Mark, Dene Hadden, Paul Hix, Dorothy Lockwood, Rhonda
Wendzel, Mark Odland, and Bob Straits.

Additions to Agenda
There were no additional items added to the agenda.
 
Approval of Board Meeting Minutes
A motion to approve the August 8, 2017 board meeting minutes, and the special board meeting minutes
of August 22, 2017 and August 29, 2017 was made by Mark Odland, seconded by Bob Straits.
Approved.
 
President's Report - Tom Renner
One Rotary Summit

Tom Renner and Mark Odland will be attending the seminar, "One Rotary Summit" in Kalamazoo on
September 30, 2017. If any members are interested in attending, please contact Tom Renner.

Friends of the Blue Star Trail
Friends of the Blue Star Trail are requesting a long term pledge (eight to ten years) from our club.
Discussion amongst the board concluded that our club looks at contribution requests on a year to year
basis and that they are welcome to submit their request annually. Our current budget at the time of
their request will determine if we will be able to donate to their organization.
 
Club Assembly- Follow up
A club assembly was held on September 5, 2017. One of the topics discussed was the pancake
breakfasts. Treasurer, Bob Straits, is going to provide an analysis to the club on how much is actually
generated (net income) from the Labor Day breakfast. Once this has been presented, a voting ballot or
survey monkey, will follow to determine the continuance of this pancake breakfast.

Selection of new Vice President
Barbara Craig's resignation from our club, due to a work transfer, has left a vacancy in the Vice
President's position. A selection for this position has been tabled until the October board meeting.
 
Communications
A thank you note was received from Elian Garcia for our club's donation towards his Eagle Scout
project.

Treasurer's Report
Treasurer, Bob Straits, provided the following account balances as of August 31, 2017:
Club Account - $ 9,146.11 Project Account - $48,438.04
 
Finance Committee
The South Haven Rotary Club Finance Committee met on August 15, 2017 and provided the
recommendations to the Board.
 
A motion to approve the financial committee recommendations, and also attach them to our club's
bylaws, was made by Dene Hadden, seconded by Paul Hix. Approved.
 
Tom Renner also asked Paul Hix if he would be willing to prepare an investment account strategy for
the additional funds our club has in our project account. Paul graciously offered to do this.
 
Grant Requests
Girl Scouts Heart of Michigan

The grant request was in the amount of $1,200.00 and is to be used to provide financial assistance to
girls in Michigan. The grant request was tabled at this time. Art Ayers will be be asking for more
information regarding the grant request and how it would benefit the local girl scouts in our area.
 
South Haven Center for the Arts
The grant request was in the amount of $600.00 to be used to purchase thirty (30) folding chairs at
$20.00 per chair. A motion to donate $600.00 to the South Haven Center for the Arts for the purchase
of the new chairs was made by Bob Straits, seconded by Dene Hadden. Approved.
 
South Haven Area Emergency Services - (SHAES)
The grant request was in the amount of $500.00 to be used for fire prevention week supplies for school
children. A motion to donate $500.00 to SHAES for the purchase of these supplies was made by Mark
Odland, seconded by Dene Hadden. Approved.
 
Board Member Reports
Recognitions

Scott Mark, Recognitions Chairman, had nothing to report at this time.
Membership
Joe Reeser - Membership approval by the board has been tabled at this time. Glenn Pietenpol will
be in contact with the Board regarding proposed member, Joe Reeser.
Jeremy Burleson - A proposed membership application has not been received from Jeremy at this time.
Jeff Melvin - A motion to accept Jeff Melvin as a member of the South Haven Rotary Club was made
by Bob Straits, seconded by Paul Hix. Approved. Jeff's sponsor is Tom Rummel and his
classification is: Coordinator of Volunteer Services - Bronson South Haven Jeff will be inducted on
Tuesday, September 19, 2017.

Bylaws
Mark Odland will be working on the club's bylaws between October and December, 2017.
 
Haven Harvest
Rhonda provided an update on the beer/wine tent event that our club is hosting on Saturday, October
21, 2017. The State of Michigan Liquor license application has been completed and mailed. Rhonda
and Dorothy met with Jerry from Alliance Beverage to discuss pricing for beverages. Jerry will
provide detailed information and pricing and follow up with Dorothy.
 
New Business
Marty Graber

Hollee Graber e mailed an update on what has been going on with her husband, Marty. Please see the
attached information.
 
Grills
Bob McAlear presented the results of his research on possible new grills.
 
Adjournment
A motion to adjourn was made by Mark Odland, seconded by Bob Straits. Approved. The meeting
adjourned at 9:00 a.m.
 
Respectfully submitted by:
Rhonda Wendzel
Secretary
 
TUESDAY, AUGUST 29, 2017

The special board meeting was called to order today at 8:05 a.m. by President, Tom Renner. Board
Members in attendance included, President, Tom Renner, Scott Mark, Mark Odland, Dene Hadden,
Paul Hix, Dorothy Lockwood, Rhonda Wendzel, Art Ayers, Bob Straits, and Tom Rummel. Special
guests in attendance included Benjamin Holt, Rosalie Plechaty, and Scott Reinert.
 
The purpose of the special board meeting was to further discuss our Rotary's club participation in the
beer and wine tent on Saturday, October 21,2017 during the Haven Harvest Festival.
Benjamin Holt and Rosalie Plechaty have been involved in operating a beer/wine tent.. Scott Reinert,
Executive Director, of the Visitors and Convention Bureau, and his staff are organizing the Haven
Harvest Festival in South Haven.
 
Rhonda provided each of the board members with information via email prior to the special board
meeting. Information provided included our club's liability insurance program, frequently asked
questions, and TIPS (Training for Intervention Procedures) training. Bob Straits and Tom Rummel
reviewed the district's liability insurance and have determined that the district's insurance covers the
beer/wine tent that our club is hosting. It is not necessary to obtain a separate liability policy, which
would have cost our club between $500.00 - $750.00. Tom Rummel has graciously covered the cost
of the bond - $50.00. Dene Hadden knows someone who provides TIPS training and he will contact
this individual regarding training opportunities/dates.
 
Benjamin, Rosalie, and Scott provided helpful information on completing the license application, City
of South Haven requirements/contact personnel and telephone numbers, bond information
requirements, TIPS training, and resources for obtaining the beer/wine for this event. Both Benjamin
and Rosalie are TIPS certified. Rosalie and Ben also informed the board that they can look into
possible trainers for the TIPS training if Dene's contact is unable to provide the training.
 
Scott mentioned that this event is new to both the South Haven Visitors and Convention Bureau and
the South Haven Rotary Club, so we are all learning from each other. Scott is available to meet with
our club anytime, should we have further questions or need additional assistance.
 
Overall, the board feels comfortable hosting this event and found this meeting helpful and
informational.
 
A motion to adjourn the meeting was made by Dene Hadden, seconded by Rhonda Wendzel.
Approved. The meeting adjourned at 8:45 a.m.
Respectfully submitted by:
Rhonda Wendzel, Secretary
 
TUESDAY, AUGUST 22, 2017
 
A special board meeting was held today with 2017 - 2018 District Governor, Teresa Brandell. The
meeting began at 8:10 a.m. Those in attendance included District Governor, Teresa Brandell, Tom
Renner, Rhonda Wendzel, Mark Odland, Dene Hadden; Paul Hix, Dorothy Lockwood, Bob Straits, Art
Ayers, Scott Mark, and Assistant Governor, Terry Allen.

Membership Growth
Tom Renner expressed that he has set a club goal of a 10% increase in membership for the Rotary year
2017 - 2018. At this time we have three (3) prospective new members:
Jeremy Burleson Jeffrey Melvin Joe Reeser
 
Teresa announced that our district has just started "Corporate Memberships" Mark Odland announced
that he is working on the by-laws for our club and that a provision for corporate memberships will be
included.

Challenges
Teresa asked the board what challenges our club faces. :Mark Odland mentioned that he thought the
cost to become a member of our club is preventing people from joining.

Other challenges mentioned were building a relationship between the District 6360 and our club.
Teresa commented that she is always there to provide District guidance and support.
 
Tom Renner has recently met with the Lion's Club membership and Art Ayers has met with the
Kiwani's Club membership. Both Tom and Art would like to bring the leadership of these two (2)
organizations together and join the South Haven Rotary Club to sponsor an event that will benefit those
in our community.
 
District FoundationlRotarv Foundation
Teresa explained the difference between the "District foundation' and the "Rotary Foundation ". The
District Foundation is independent and funded by raffle ticket sales. The Rotary Foundation provides
grants through contributions received from the annual funds and Paul Harris contributions.
Tom Renner informed Teresa of how grateful our club is for the District Grant our club received in the
amount of $2,500.00. Tom also expressed that IngridNova, District Secretary, was doing a great job!
 
Suggestions I
Teresa mentioned that our club may want to set out jar~ at our next pancake breakfast. The jars could
be labeled, "Pennies for Polio" and include brochures dn Rotary's goal of eradicating polio. Free
polio brochures can be found on Rotary.org :I

Adjournment
The meeting adjourned at 8:40 a.m.

Respectfully submitted by: Rhonda Wendzel Secretary Rotary Club of South Haven
 
 
TUESDAY, AUGUST 8, 2017

Today's board meeting was called to order by President, Tom Renner, at 8:10 a.m. Those in attendance
included, Tom Renner, Art Ayers, Dene Hadden, Bob Straits, Scott Mark, and Rhonda Wendzel.
 
Additions to Agenda
There were no additional items added to the agenda.
 
Board Meeting Minutes
A motion to approve the July 11,2017 board meeting minutes was made by Art Ayers, seconded by
Scott Mark. Approved.
 
President's Report - Tom Renner
President, Tom Renner, recently attended a Lions Club Meeting. The Lions Club hosts their meetings
twice a month at the American Legion.
Eleven (II) members attended the Lions Club Meeting. Tom mentioned that we are blessed to have so
many members in our club! Tom presented the history of Rotary to the membership and also gained
information about the history of the Lions Club.
The Lions Club is the largest service organization with 1.4 million members, followed by the Rotary
Club with 1.2 million members. Their primary focus is eyesight, with our club focusing on
eradicating polio.
Tom's feelings, as well as the board feelings, is that it is a great idea to bring the clubs together. He
would like to bring the leaders together of the Lions Club, Kiwani's Club, and Rotary Club to work on
a Christmas project to benefit the community of South Haven.
Radio Announcement
Tom recently was on the Super Hits 103.7 Cosy-FM radio station to promote our upcoming pancake
breakfast scheduled for Sunday, August 13, 2017.
 
Special Board Meeting
There will be a special board meeting following our regularly scheduled Tuesday morning meeting on
Tuesday, August 22,2017. District Governor, Teresa Brandell, will be meeting with the board on this
date.
 
Communications
District Grant Update - Tom Renner announced after the board meeting that he received notification that our South Haven
Rotary Club will be receiving a district grant in the amount of $2,500.00. Tom completed the
application for the district grant. Great job! THANK YOU Tom!
 
Communications - Continued
Finance Committee

Treasurer, Bob Straits, announced that a Finance Committee has been established.
Members of the finance committee include:
Bob Straits
Larry Lewis
Tom Rummel
Dorothy Lockwood
 
Treasurer's Report
Treasurer, Bob Straits, announced that we currently have forty seven (47) members paying dues.
Rotary International and the District currently have our club budgeted for fifty one (51) members, with
four (4) of those members classified as 'Honorary'.
Honorary Members include:
Ralph Frost
Dale Lewis
Alfred Hawkins
Mike DeGrandchamp
 
The cash flow budget as of June 30, 2017 is as follows:
Club Account -
Project Account -
$ 11,207.47
$ 35,784.81
A motion to approve the Cash Flow Budget/Treasurer's Report as presented was made by Art Ayers,
seconded by Dene Hadden. Approved.
 
Grant Requests - Art Ayers
A grant request was received from Eliah Garcia from Boy Scouts Troop #188. The request was for
$500.00 and the purpose of the donation was to provide life saving Automated External Defibrillators
(AED) to area libraries. The total cost ofthe project is $4,000.00.
A motion to donate $500.00 towards the purchase of an AED was made by Scott Mark, seconded by
Bob Straits. Approved.
 
Another grant request was received for the Honor Reception for the Medal of Honor recipient, James
McCloughan. The event is being held in at the Bangor Elevator on Friday, August 18, 2017. The
purpose of the donation is to help cover catering costs for this event. The board was in agreement that
this grant request would be presented to the entire Rotary Club membership for individual sponsorship.
The board was in agreement that our club would be interested in donating towards a more permanent
memorial, (should this happen) that would have a lasting effect.
 
Recognitions - Scott Mark
Scott did not have anything to report at this time.
 
Membership - Paul Hix
Paul was absent from today's board meeting. However, we do have four (4) prospective new
members interested in joining our club.
Mark Bevevino - Sponsor - Don Kitchin
Joe Reeser- Sponsor - Glenn Pietenpol
Rick Schreur - Sponsor - Bob Straits
Jeff Melvin - Sponsor - Tom Rummel
 
Bylaws Review - Mark Odland
Mark was absent from today's board meeting. He will be presenting our club's bylaws to the entire
membership in the near future.
 
Haven Harvest
The Haven Harvest Festival will be held in South Haven on October 20 - 21,2017. Dorothy
Lockwood and Rhonda Wendzel are co-chairing the Beer Tent festivities, on behalf of the South Haven
Rotary Club, during this festival. Dorothy and Rhonda, as well as Tom Renner, have attended their
first meeting with the South Haven Visitor's Bureau staff and we will be attending another meeting on
Tuesday, August 15,2017. They are in the preliminary stages of the planning, but will keep you
updated as the process continues.
 
New Business
Scott Mark announced that he has purchased new spickets for the coolers that are used at the pancake
breakfasts.
Rhonda announced that True Blue Farms is donating many, many, cases of Blueberry/Cherry juice and
a few cases of Blueberry Maple Syrup. These items will be served at our pancake breakfast on
Sunday, August 13,2017. THANK YOU True Blue Farms!
 
Adjournment
A motion to adjourn the meeting was made by Scott Mark, seconded by Dene Hadden. Approved.
The meeting adjourned at 8:40 a.m.
Respectfully submitted by:
Rhonda Wendzel
Secretary
Rotary Club of South Haven
 
TUESDAY, JULY 11, 2017
 
President, Tom Renner, called the meeting to order at 8:03 a.m. Those in attendance included, Tom Renner, Rhonda Wendzel, Mark Odland, Scott Mark, Dorothy Lockwood, Dene Hadden, Paul Hix, Barbara Craig, and Art Ayers.

Board Meeting Minutes
A motion to approve the June 13,2017 board meeting minutes was made by Paul Hix, seconded by Art Ayers. Approved.
 
President's Report - Tom Renner.
Tom Renner recently spoke at a Riverfront Concert presentation about our own South Haven Rotary Club. He also distributed our club's brochures at this event. Scott Mark, Nick Tuit, and Don Kitchin
were also present at this event.
 
Marty and Hollee Graber will be recognized by the South Haven City Council. The event will be held at the South Haven City Hall on Monday, July 17,2017 at 7:00 p.m.
 
Communications - Tom Renner
District Grant Application Update -- Tom Renner was notified that our club would be receiving a District Grant, for the Rotary 2017-2018 year, in the amount of $2,500.00.
 
Treasurer's Report
Treasurer, Bob Straits, was absent from this meeting. However, he provided financial account information prior to the meeting.
 
Balances as of June 30, 2017:
Club Account - $ 11,207.28 Project Account - $ 35,784.81
 
A motion to approve the Treasurer's Report as presented was made by Dene Hadden, seconded by Dorothy Lockwood. Approved.
 
Finance Committee
A new finance committee is being formed. Tom Rummel and Dorothy Lockwood have agreed to sit on this committee. The committee is looking for one (I) more member. If interested, please contact
President, Tom Renner. The purpose of this committee is to review the books at the end of the year and make any recommendations to the Board.
 
Grant Requests - Tom Renner
A motion to donate $500.00 to Light Up the Night was made by Scott Mark, seconded by Art Ayers. Approved. A donation of this amount will provide our club name on marketing materials, the
organization's Facebook page, and on T-shirts.

A motion to to donate $350.00 to the Lakeshore Harvest Ride was made by Art Ayers, seconded by Barbara Craig. Approved. A donation of this amount (Silver Sponsor) will provide our club name
with the following: Company name on poster, T-shirt and banner, sponsorship promoted in the local media and websites, One (1) Sponsor T-Shirt, One (1) free registration for the ride
 
Recognitions - Scott Mark
Golden Trowel Award -- The Golden Trowel Award is presented at the District Convention. Last year the board agreed that the recipient of our club's Community Service Award be submitted as our club's nomination for the Golden Trowel Award. A motion was made by Art Ayers that Rosalie Plechaty be submitted as our South Haven Rotary Club's candidate for the the Golden Trowel Award. The motion was seconded by Paul Hix. Approved.
 
Membership - Paul Hix
Paul Hix, Membership Chair, will be forming a marketing committee for Corporate Sponsorship opportunities. Paul Hix will be putting together a marketing kit to focus on networking, community awareness, and leadership opportunities. If you would like to be part of this committee please contact Paul Hix. (Everyone knows, Paul likes to have fun, so this would be a great committee to be a part of! !)
 
New Business - Tom Renner
Tom Renner recently met with Scott Reinert, Executive Director, of the South Haven Visitor's and Convention Bureau to discuss an opportunity for our club. The South Haven Visitor's and Convention
Bureau is hosting a "Haven Harvest" event in South Haven on October 20-22, 2017. Scott is offering our club the opportunity to operate the beer-wine-cider  tent on Saturday, October 21, 2017 from 4:00 -9:00 p.m.
Our club would earn 100% of the proceeds that is made from the beer tent. What a great opportunity to provide visibility of our club in the community and to wear our new Rotary Club shirts! !
 
A motion to endorse this project and present it to the entire Rotary membership was made by Paul Hix, seconded by Mark Odland. Approved. Tom Renner will be presenting this opportunity to the entire
club membership at our Tuesday, July 18, 2017 morning meeting. Open discussion will be held. This is a great opportunity for our club! Tom Renner will follow up with Scott Reinert on our club's decision after July 18, 2017.
 
Adjournment
A motion to adjourn was made by Dorothy Lockwood, seconded by Paul Hix. Approved. The meeting adjourned at 8:44 a.m.
 
Respectfully submitted by:
Rhonda Wendzel, Secretary
Rotary Club of South Haven
 
 
 
TUESDAY, JUNE 13, 2017
 
Today's board meeting was called to order at 8:05 a.m. By President, Art Ayers. Those in attendance included, Art Ayers, Rhonda Wendzel, Dene Hadden, Paul Hix, Mark Odland, Bob Straits, Dorothy Lockwood, Scott Mark, and Tom Renner.
 
Board Meeting Minutes
A motion to approve the May 16, 2017 board meeting minutes was made by Paul Hix, seconded by Dene Hadden. Approved.
 
Treasurer's Report
Treasurer, Bob Straits, announced that our club has forty seven (47) paid memberships for the year.
Balances as of May 31, 2017 include the following:
Operations Account - $11,467.28
Project Account - $36,014.81
A motion to approve the Treasurer's report as presented was made by Paul Hix, seconded by Rhonda Wendzel. Approved.
 
Grant Requests
Our club currently does not have any grant requests, however Tom Renner has provided a summary of those our club has benefited. Please see attachment.
 
Rotary Club Brochure
Tom Renner has done a nice job of putting together a brochure of what Rotary is all about. Attached, you will find a copy of the brochure. The brochure is designed to provide public awareness and a tool
to help gain new membership for our club. THANK YOU TOM!
 
Clothing Apparel
A discussion, led by Tom Renner, was conducted regarding Rotary Club clothing apparel. Tom suggested wearing Rotary Club clothing apparel at such club events as pancake breakfasts, parades, etc.
Dorothy Lockwood will research the types of apparel available from National Awards Company and the Russell Hampton Company. A motion was made by Mark Odland, seconded by Tom Renner that
the club would cover the cost of the shirts upfront and ask for donations from its members.
 
Recognitions
The recipients of the Community Service Award and the Rotarian of the Year Award have been chosen and will be announced on Tuesday, June 27, 2017 at our club's induction dinner. Dinner is being held
at Hawkshead Restaurant. Cocktail/Social hour begins at 6:00 p.m.
 
Scott Mark announced that the Golden Trowel Award will be presented at a later date. The board approved at an earlier board meeting that the recipient of the Community Service Award would also be
our club's recipient of the Golden Trowel Award.
 
Membership
We are always looking for new members. Please see Tom Renner if you would like to obtain any of the new colored brochures that he has made. The brochures are designed to be tool to help gain membership.
 
Additional Items:
 
Future Meetings/Field Trips - Tom Renner suggested holding more field trips for our speaker presentations. Instead of meeting at the Wellness Center, and then traveling to our field trip destination, we would go directly to the location of our field trip. A continental type breakfast was suggested to be served at these events. Tom will discuss this with Matt and see if he is willing to to something like this for these types of events.
Blue Horizon Nursery and South Haven Public Schools are two (2) locations that were discussed for possible field trip locations. More information to follow.
 
2017 - 2018 - Rotary Club Officers
President - Tom Renner
President Elect - Mark Odland
Past President - Art Ayers
Treasurer - Bob Straits
Secretary - Rhonda Wendzel
Board Membership:
Dene Hadden
Paul Hix
Dorothy Lockwood
Scott Mark
 
A motion to approve the 2017 - 2018 slate of officers and board members was made by Paul Hix, seconded by Dene Hadden. Approved.
 
A member has been approached for Vice President, but a decision has not been made at this time.
 
Important Dates
Tuesday, June 27, 2017 - Induction Dinner at Hawkshead Restaurant
Tuesday, July 4, 2017 - 4th of July Parade
 
***There will NOT be any Tuesday morning meetings on these dates. ***
 
Adjournment
 
A motion to adjourn was made by Scott Mark, seconded by Bob Straits. Approved. The meeting adjourned at 8:37 a.m.
 
Respectfully submitted by:
Rhonda Wendzel, Secretary
 
TUESDAY, MAY 16, 2017
 
Today's board meeting was called to order by President, Art Ayers at 8:06 am. Those in attendance included, Art Ayers, Paul Hix, Tom Renner, Scott Mark, Dorothy Lockwood, Mark Odland, Bob Straits, Dene Hadden, and Rhonda Wendzel.
 
Board Meeting Minutes
A motion to approve the April II, 2017 board meeting minutes was made by Paul Hix, seconded by Dene Hadden. Approved.
 
Treasurer's Report
Treasurer, Bob Straits, presented the board members with the Cash Flow Budget for the 'Project' Account and 'Club' Account as of April 30, 2017.
Project Account - $40,434.78
Club Account - $12,093.13
A motion to approve the Cash Flow Budget and the Consolidated PROPOSED Budgets for 2017-2018 was made by Tom Renner, seconded by Mark Odland. Approved.
 
According to the "By-Laws" of Rotary, an audit of the financial records is required. A motion to create a committee, within our club, to review the 2016-2017 transactions was made by Torn Renner, seconded by Mark Odland. Approved. The committee would review the financial records and provide any recommendations.
 
By-Laws Review
Each club should have by laws that are specific to their club. A motion was made by Dene Hadden, seconded by Bob Straits, that a subcommittee of our membership would be chosen to review the bylaws. The motion also included that President Elect, Mark Odland, will be the Chairman of this committee. The motion was approved by all board members. President, Art Ayers, will ask for volunteers within our club for the subcommittee.
 
Rotary International- Optional Quarterly Contribution
A motion was made by Paul Hix, seconded by Bob Straits, that V. percent of our club's optional quarterly contributions will be designated to the Polio Plus Fund on an ongoing basis. The motion was
approved by all board members.
 
Pancake Breakfast - Labor Day
The board discussed the Labor Day pancake breakfast. Tom Renner will follow up with the entire club membership regarding the board's discussion.
 
Grant Requests
South Haven Chamber of Commerce -- A motion to continue our membership in the South Haven Area Chamber of Commerce was made by Paul Hix, seconded by Dene Hadden. Approved. Annual dues are $95.00.
 
South Haven Public Schools - Orchestra -- A motion to donate $300.00 to the South Haven Public Schools Orchestra - (String Quartet) was made by Paul Hix, seconded by Rhonda Wendzel. Approved. The string quartet provided entertainment at our major fundraising event that was held on Saturday, April 29, 2017.
 
Hospice at Home - Caring Circle -- A motion to donate $500.00 to Hospice at Home-Caring Circle was made by Bob Straits, seconded by Mark Odland. Approved.
 
South Haven Center for the Arts -- A motion to donate $500.00 to their summer program Was made by Scott Mark, seconded by Rhonda Wendzel. Approved.
 
South Haven Fireworks -- A motion to donate $300.00 to the South Haven Fireworks was made by Paul Hix, seconded by Scott Mark. Approved.
 
Induction Dinner
The Induction Dinner and golf outing is scheduled for Tuesday, June 27, 2017 at Hawksheads Restaurant. More details to follow.
 
Adjournment
A motion to adjourn was made by Dene Hadden, seconded by Mark Odland. Approved. The meeting adjourned at 9:00 a.m.
 
Respectfully submitted by:
Rhonda Wendzel
Secretary
 
TUESDAY, APRIL 11,2017
 
Today's board meeting was called to order by President Art Ayers, at 8:07 a.m. Those in attendance
included, Art Ayers, Scott Mark, Paul Hix, Bob Straits, Tom Renner, Tom Rummel, Mark Odland,
Rhonda Wendzel, and Dene Hadden.
 
Board Meeting Minutes
A motion to approve the March 13, 2017 Board Meeting minutes was made by Paul Hix, seconded by
Tom Renner. Approved.
 
Communications
A motion to change Al Hawkins from Active status to Honorary status was made by Tom Renner,
seconded by Bob Straits. Approved. Art will send Al a letter informing him of the change in status.
 
Treasurer's Report
The Project and Club accounts have been reconciled as of March 31, 2017. Assistant Treasurer, Tom
Rummel, was out of town last week, and Treasurer, Bob Straits is just returning from vacation so the
two of them have not met to update each other. Therefore, account balances were not provided at this
time.
 
Bob Straits stated that he would like to have a policy in place for the Board to review regarding our
club members to pay in a timely fashion.
 
Bob Straits thanked Tom Rummel for taking on the Treasurer's responsibilities in his absence. Great
Job Tom!!
 
Grants
Michigan Maritime Museum
A motion to donate $500.00 to the Michigan Maritime Museum for the preservation of the United
States Life Savings Service station building was made by Bob Straits, seconded by Dene Hadden.
Approved.
 
South Haven Police Department
A motion to donate $250.00 for the Bicycle Safety Rodeo for Children was made by Paul Hix,
seconded by Scott Mark. Approved.
 
Historical Association o/South Haven- (HASH)
HASH is currently located in Hartman School and they are currently in need of a fire detection system.
Tom Renner gave a brief overview of what the cost to complete this project would be. An estimate to
complete the total project would be approximately $9,000.00. A partial completion, which does not
include fire extinguishers or exit signs, would cost approximately $6,500.00. HASH is requesting a
grant from the South Haven Community Foundation to held fund this project. Tom would like to
pursue a district grant in the amount of $3,500.00 (maximum amount of a District grant request) and
propose a matching grant from our Rotary club in the amount of $3,500.00. A motion to apply for a
District grant in the amount of $3,500.00 was made by Mark Odland, seconded by Dene Hadden.
Approved.
 
Recognitions
Educator of the Year Award
Coach, Troy Ayotte, has been chosen
as the recipient of the South Haven Rotary Club Educator of the Year Award. Congratulations!
See attached information regarding Troy Ayotte.
 
At at a previous board meeting it was approved that a $250.00 donation would be made payable to the
South Haven Public Schools Foundation in honor of the award recipient.
 
Membership
Our newest proposed member, Robert Herrera, will be inducted soon.
 
World Affairs Seminar
Last year we had planned on sending a student to the World Affairs Seminar. The funds had already
been distributed, however due to conflicting schedules with driver's education classes the student was
unable to attend. At that time ourclub was informed that we could use the funds to send a student the
following year. The funds from last year's contribution will be used to send Edward Delong this year.
The .club has already budgeted to send a student to the World Affairs Seminar during this Rotary year.
A motion to send another student to the World Affairs Seminar for this Rotary year was made by Mark
Odland, seconded by Rhonda Wertdzel. Approved.
 
Presentation of Kiwanis Check
Art Ayers and Tom Renner recently attended a Kiwanis meeting and presented this organization with a
donation in the amount of $250.00 towards their Parenting Expo being held at Lake Michigan College-
South Haven on September 23, 2017.
 
Honorary Membership Policy
This policy can be found on the Rotary International web-site for your review.
 
District Grant Application Process
Tom Renner will be applying for the District Grant in the amount of $3,500.00 towards the HASH
project.
 
Global Grant
Art Ayers has been in discussion with Marty and Hollee Graber regarding an international grant. A
grant application can be submitted at anytime for this type of grant; No deadline.
 
District Conference - Annual Meeting
Art Ayers will be attending the annual meeting on May 12, 2017 and will serve as the Elector for our
South Haven Rotary Club.
 
Rotary Club Survey
President Elect, Tom Renner, distributed a club survey to all members. He would appreciate any and
all feedback from our members. The board will discuss the feedback returned from our members at
the May board meeting.
 
Airfare - Marty Graber
The collection towards Marty's airfare is going well. If you have not contributed, and would like to,
there is still time. A collection box will be available at the Tuesday morning meeting or contact
President, Art Ayers.
 
Pancake Breakfasts - Safety and Efficiency Issues
A subcommittee will be put together to discuss these issues once "Snowbird.', Tom Ruesink, returns.
Project Coordination with Kiwanis
The joint project coordination between our club and the South Haven Kiwanis Club has been placed on
hold at this time.
 
South Haven Rotary Club Fundraiser
Our club's fundraiser is being held on Saturday, April 29, 2017 at Lakeshore Ciao. Scott Mark has
collected several door prizes for this event. If you would like to donate a door prize, or have collected
any door prizes at this time, please contact Scott Mark.
 
Adjournment
A motion to adjourn the meeting was made by Bob Straits, seconded by Scott Mark. Approved. The
meeting adjourned at 8:58 a.m.
Respectfully submitted by:
Rhonda Wendzel
Secretary
Rotary Club of South Haven
 
TUESDAY, MARCH 28, 2017
 
Today's special board meeting was called to order at 7:57 a.m. By President, Art Ayers. Those in
attendance included, ArtAyers, Dorothy Lockwood, Paul Hix, Scott Mark, Rhonda Wendzel, Dene
Hadden, and Tom Renner.
 
Club Hero
Scott Mark, Chairman of the Recognitions Committee, shared the nominations for the Club Hero
Award. The Board voted and Tom Renner was chosen as the recipient of the South Haven Rotary Club
Hero Award. Congratulations Tom!
 
Grant Requests .
Tom Renner has three (3) donation requests that are pending at this time; Historical Association of
South Haven (HASH), Michigan Maritime Museum (MMM), and Hospice at Home.
Our club is interested in contributing towards a specific "project" and Tom has sent HASH, MMM, and
Hospice at Home letters in regards to this. Tom has heard back from Patti Reinert from Michigan
Maritime Museum, but has not heard back from HASH or Hospice at Home.
The donation request for these three (3) organizations has been tabled until more information is
received from these organizations.
 
Kiwanis Parenting Expo
Lake Michigan College has agreed to host a day-long, free, parenting expo on September 23, 2017.
The expo is designed to provide support to parents as they struggle with the many challenges of our
times. A motion to donate $250.00 to this expo was made by Dene Hadden, seconded by Paul Hix.
Approved.
 
Riverfront Concert Series
The City of South Haven is proud to offer the Riverfront Concert Series again this coming summer. A
motion to donate $250.00 toward this event was made by Paul Hix, seconded by Dorothy Lockwood.
Approved.
 
South Haven High School Senior Trip
The South Haven High School Class of2017 is requesting donations to help raise money for the 2017
Senior Trip to Six Flags. Contributions will provide funding for scholarships, so every senior will
have the opportunity to attend. A motion to donate $250.00 was made by Paul Hix, seconded by Scott
Mark. Approved.
 
National Blueberry Festival
A motion to donate $250.00 to the festival was made by Paul Hix, seconded by Scott Mark. Approved.
2017 - 2018 Goals and Objectives
 
Follow up from March 14,2017 board meeting minutes. (Joint project with Rotary and Kiwanis)
Paul Hix updated the board today on his recent conversation with South Haven Public Schools
Superintendent, Robert Herrera, regarding the children in our community who are consldered at
risk/unpaid lunches. Superintendent Herrera informed Paul that this is not an issue In the South Haven
Public Schools and it is not an area needing assistance.
 
District Grants
Art Ayers and Tom Renner recently attended a district workshop for grant writing. Last year our
Rotary district provided $50,000.00 worth of grants to clubs within our District 6360.
The maximum grant amount request per club is $3,500.00. The grant money is distributed once the
project has been completed.
Listed below is some of the criteria that must be met to qualify for the grant:
• The project cannot begin until the club has received notification that they have been chosen to
receive a grant.
• The grant money cannot be used for a project that has already begun.
• The project must be completed in the year the grant money is received.
 
Some ideas that the board discussed requesting grant funding for included:
• Fire protection program at Hartman School
• Stage for the band along the riverfront
• SHARA - South Haven Area Recreational Authority
 
Art Ayers recently met with Hollee Graber and she is requesting a matching grant from our South
Haven Rotary Club in the amount of$2,500.00.
 
Presidential Citation Award
If anyone is interested in taking on this project, please let Art Ayers know. The deadline for this
project to be completed is June 30, 2017.
 
Club Assembly
A Club Assembly will be held on Tuesday, April 4, 2017, at our Tuesday morning meeting.
Please let Art Ayers know ifthere are any topics or concerns that you would like to have discussed.
Tom Renner will also be distributing a club survey at the Club Assembly Meeting .
 
Rotary Club Fundraiser
Dene Hadden, Co-Chairman of the Rotary Club Fund-raising event for Lake Michigan College - South
Haven Campus and the South Haven Public Schools Foundation announced that he will be gone next
year for three (3) months. He is looking for a replacement to take his position as Co-Chairman of this
event. Please let Dene, Deb Davidson, or Art Ayers know if you are interested in this position.
 
Pancake Breakfast - Safety Concerns
Paul Hix and Torn Ruesink have been in contact briefly regarding some safety concerns at the pancake
breakfast. They will meet again once Torn returns to Michigan.
 
Safety Concerns:
Reconstruct the trailer so that the grills can be removed and replaced from the trailer easier.
Corne up with a different design for the leveling of the grills.
 
Additional help to move grills, tables and chairs. Scott Mark will reach out to Nancy Whaley for
more information about having the Van Buren County jail inmate crew possibly help.
 
Adjournment
A motion to adjourn was made by Scott Mark, seconded by Dorothy Lockwood. Approved.
 
The meeting adjourned at 8:55 a.m.
Respectfully submitted by:
Rhonda Wendzel
Secretary
South Haven Rotary Club