Board of Directors Minutes
MINUTES OF BOARD OF DIRECTORS
Rotary Club of South Haven, Michigan
 
November 10, 2020

Today's board meeting was called to order at 8:04 a.m. By President, Dan Thompson  Members in attendance included, Dan Thompson, Rhonda Wendzel, Dene Hadden, Paul Hix, Bob  Straits, Mark Odland, Richard Swanson, Deb Davidson, Bill Roberts and Kaileigh Eddy.  

Approval of Agenda  

A motion to approve today's board meeting agenda, as presented, was made by Bill Roberts, seconded  by Richard Swanson. Approved.  

Approval of Meeting Minutes  

A motion to approve the October 13, 2020 board meeting minutes was made by Dene Hadden,  seconded by Bob Straits. Approved.  

Grant Reports  

The following grants requests were received:  

Girl Scouts Heart of Michigan  

A motion to provide scholarships to four (4) local girls, as they begin their Girl Scou  made by Mark Odland, seconded by Bob Straits. Approved.  

South Haven Project CURB  

journey, was  

This organization to raising funds for the Sports Entrance Landscaping project. After a brief discussion  amongst the board, a motion to donate $500.00 to this project was made by Dene Hadden, seconded by  Kaileigh Eddy. The motion passed with seven (7) board members voting for the donation to be made  and three (3) board members voting against the donation being made.  

Maple Grove Library Renovation Comm  

A motion to donate $500.00 to this project was made by Bob Straits, seconded by Richard Swanson.  The motion passed with one (I) board member voting against the donation being made.  

Secretary's Report  

No report at this time.  

Treasurer's Report  

The format has changed and includes the "Operations", Project/Grants", and "South Haven Rotary  Charities" accounts. The Treasurer's Report is attached. Balances as of October 31 2020 include:  

Operations Account - $16,497 49  

Projects/Grants Account - $21,316.20  

South Haven Rotary Charities Account - $29,224.85  

A motion to approve the Treasurer's Report, as presented, was made by Mark Odland, seconded by Bill  Roberts. Approved. 

President's Report  

Proposed Board Slate - Rotary Year 2021 — 2022  

President: Bill Roberts  

President Elect - Mary Sue Lyon  

Secretary — Rhonda Wendzel  

Treasurer — Bob Straits  

Board Members  

Deb Davidson  

Richard Swanson  

Paul Hix  

Dave Campbell  

Kaileigh Eddy  

Dene Hadden  

Rosalie Plechaty  

Mark Odland  

Dan Thompson (Immediate Past President)  

President, Dan Thompson presented the Proposed Slate of Officers and Board Members for the  2021 — 2022 Rotary Club year. A motion to accept the Slate of Officers and Board Members, as  presented, was made by Dene Hadden, seconded by Richard Swanson. Approved.  

President, Dan Thompson, will verbally discuss this slate with the entire club membership at our next  meeting scheduled for Tuesday, November 17, 2020. Voting, as a club, will take place in December,  2020.  

Open Positions  

Our current Treasurer, Bob Straits, is still looking for someone to take over the responsibility as our  Club Treasurer. Tom Rummel and Kaileigh Eddy have agreed to 'assist' him in these responsibilities,  however Bob is looking for a replacement for himself, as Treasurer. Please let President, Dan  Thompson, know if you are interested in the Club Treasurer position.  

Membership Chair — Mark Odland  

Awards Chair  

Kenya Update  

A contractor has not been approved at this time for this project.  

More discussion will follow at the next meeting that is scheduled for Tuesday, November 17, 2020. 

"Next Big Thing"  

Outreach to Visitors Bureau, Chamber of Commerce, and City of South Haven  

Dan reached out to these entities inquiring on what our community needs are. Attached, to the Board  Meeting agenda, are the responses he received back. The City of South Haven has not responded  back at this time.  

Our board held a 'brief discussion, but will table this topic until our November board meeting, when  we will have more time for discussion. During the brief discussion, there was mention of establishing  an endowment fund that would provide a lasting legacy.  

Board Member Reports  

No reports at this time.  

Old Business  

None at this time.  

New Business  

None at this time.  

The following topics were tabled until the November Board meeting:  

New Member Orientation  

Elevator Speech  

Member Attendance  

Service Project Idea — Outreach to Erika Morrison (We Care INC.)  

Adjournment  

A motion to adjourn was made by Mark Odland, seconded by Bob Straits. Approved.  Today's meeting adjourned at 9:09 a.m.  

Respectfully submitted by:  

Rhonda Wendzel  

Secretary  

Rotary Club of South Haven  

 
October 13, 2020
 

SOUTH HAVEN ROTARY CLUB 

Board Meeting Minutes 

October 13,2020 

Today's board meeting was called to order by President, Dan Thompson, at 7:48 a.m. Attendance included, Dan Thompson, Paul Hix, Rhonda Wendzel, Mark Odland, Richard Swanson, Deb Davidson, Bill Roberts, Rosalie Plechaty, Kaileigh Eddy, and Marty Graber. 

Approval of Agenda 

A motion to approve the agenda was made by Mark Odland, seconded by Kaileigh Eddy. Approved. 

Approval of Board Meeting Minutes 

A motion to approve the September 15, 2020 board meeting minutes was made by Paul Hix, seconded by Bill Roberts. Approved. 

Grant Report 

Dan received a grant request for Project Curb. He will forward the information to Deb Davidson, Grant Chairman, and we will discuss this request at our November board meeting . 

.Secretary's Report 

None at this time. 

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Treasurer's Report 

Balances as of September 30, 2020 

Club Account - $16,023.77 

Project Account - $40,798.55 

A motion to accept the Treas.urer's Report, as presented, was made by Bill 'Roberts, seconded by Richard Swanson. Approved. 

President's Report 

New Membership Application 

Pastor, Jeffrey Dick, has submitted an application for membership. He is a representative of the South Haven Ministerial Association, which consists of twenty two (22) churches. A motion to accept Pastor, Jeffrey Dick, as an Honorary member of our club, was made by Richard Swanson, seconded by Deb Davidson. Approved. C' 

1

President's Report - Continued 

Meal Survey Results 

Thirty five (35) results were received from the on line survey. by direct contact, with Dan Thompson. 

5 - Full Breakfast 

17 - Continental Breakfast - Coffee/Roll or Donut 6 - Coffee Only 

7 - Whatever the Board decides 

35 

Two (2) other surveys were received, 

14.29% 

48.57% 

17.14% 

20.00% 

100.00% 

A motion to switch to a Continental Breakfast, once we begin to have meetings in person, was made by Richard Swanson, seconded by Rosalie Plechaty. Approved. 

A "kitty" honor system will be established, with a suggested donation of$2.00 for coffee/tea, or $3.00 for coffee/tea and a roll/donut/muffin. 

New Member Orientation 

A rough draft of the New Member Orientation is attached. Please share any comments you may have with President, Dan Thompson. 

Elevator Speech 

Attached, please find a copy of the Elevator Speech. This is to be used as a tool to explain what Rotary is all about. Your comments are welcome. Please share them with President, Dan Thompson. 

Also, the back side of the Membership Application can be used as a t661, for the Sponsor, in helping to explain to a Proposed new member exactly what our club is all about. 

Members, please share any comments you may have regarding the Elevator Speech or the Membership Application, with Dan Thompson. The comments will be reviewed by the Membership Committee. 

Membership Attendance 

There are a few members that have not been attending our meetings since we began using Zoom. If you are aware of any members not attending, and have knowledge of why they have not, please let Dan Thompson know. Or, if you want to reach out to those members who are not attending and let them know you've missed their presence at our meetings, please feel free to do so. 

Service Project 

Despite COVIDI9, our club still wants to be visible in the community and provide service projects for others. Whatever service project our club chooses to engage in, we will make sure it is done is a safe environment, following all COVID19 guidelines, and on a volunteer b<i$isto qur club members. Many ideas were discussed amongst the board members at today's m~'eting .. Dan is going to reach out to Erika Morrison from We Care INC. to see what is needed the most in our community, and surrounding areas. Dan will follow up with the board after their discussion. 

2

New Venue 

Once our club begins to meet in person our new venue will be Peach Lutheran Church. At this time we do not have a date in mind for meeting in person. Zoom meetings will continue for at least the next month. 

Kenya Project 

Dan Thompson will be attending a Zoom meeting on Tuesday, October 13, 2020 regarding the Kenya Project. He will share more information with the club membership on what plans they have in mind for their project, and what work and funding will be necessary. 

Rotary Club o(Lansing International Project 

The Rotary Club of Lansing is looking for contributions, from clubs within our District 6360, to help fund their international project of providing furnishings for their elementary school building in Majok Chedhiop in South Sudan. The board refrained from making a contribution to this project, as our membership has already committed to our own club projects. 

Open Positions 

Our club is still looking for members to fill the following open positions: 

Vice President 

Treasurer 

Membership Chair 

Awards Chair 

Interested candidates should contact President, Dan Thompson. 

Board Member Reports 

There was not any discussion at this meeting. 

Old/New Business 

A suggestion was made by a board member that we should have 'written' instructions on how certain service projects are being done within our club. Example: Pancake Breakfast, (ex. How do you make the pancake batter, who gathers the supplies for this event, and what supplies are needed?) Salvation Army Bell Ringing, (ex. How do we receive the aprons, canisters, bells for this event?) Dan Thompson will be reaching out to our club membership so that we can fol}ow thru with this request. 

Adjournment 

A motion to adjourn the meeting was made by Paul Hix, seconded by Mark Odland. Approved. The meeting adjourned at 9:11 a.m. 

Respectfully submitted by: 

Rhonda Wendzel 

Secretary 

Rotary Club of South Haven